Running a new limited company or small business, you will necessarily be dealing with all sort of different personal data and information. The Data Protection Act 1998
puts a number of obligations on business to ensure that this data is not abused or used in a way which might compromise the customer or private individual to their detriment.
Data security is critical for most businesses and even home computer users. Client information, payment information, personal files, bank account details - all of this information can be hard to replace and potentially dangerous if it falls into the wrong hands. Data lost due to disasters such as a flood or fire is crushing, but losing it to hackers or a malware infection can have much greater consequences.
Data compromise and breach can lead to strong fines for potential compliance violations and high-profile public disclosure embarrassment resulting in huge financial losses. Protecting data with strong encryption on the hard drive mitigates this risk and must be a top priority for any organization.
Thorough data security begins with an overall strategy and risk assessment. This will enable you to identify the risks you are faced with and what could happen if valuable data is lost through theft, malware infection or a system crash. Other potential threats you want to identify include the following:
· Physical threats such as a fire, power outage, theft or malicious damage
· Human error such as the mistaken processing of information, unintended disposal of data or input errors
· Exploits from corporate espionage and other malicious activity
Now come to the solution
While part of the solution lies with reviewing how sensitive data is stored on the central administrative systems and how such information is made available to campus departments, our bigger problem is that sensitive data is spread far and wide throughout campus, including on staff laptops and desktops and on local file servers.
As often as not, this information is no longer relevant to current work and the person using the computer is not even aware of it. The most common problem is files dating back to when Social Security numbers were still being used as a general identifier. Sometimes these are files from a previous user of the computer.
Finding where confidential data is stored, removing what is no longer needed, and appropriately securing what must be retained is the best step we can take to improve data security. In departments that have not yet implemented a formal data cleanup process, some two-thirds of staff computers are storing other people’s confidential information.
Futuristic Giga Tech Pvt Ltd. proudly says it guides on the principles of CAPA (Corrective action and Preventive action) by employing the security measures and educating the employees to be responsible and the corrective actions on people who fail to oblige the regulations.